Miami Property Management, Financial Services
Budgeting and Financial Reporting for Miami Property Owners.
Every owner gets an annual budget we build with you, a monthly budget vs actual report with commentary, and a trailing 12 month statement, all in your Rentvine owner portal.
What You Get
Your Numbers, Planned and Explained.
Annual Budget
Once a year we review last year with you and set the budget for the year ahead: rent, association dues, insurance, repairs and planned upgrades.
Monthly Budget vs Actual
Each month you see the budget next to what actually happened, with commentary.
T12 Statement
A full year of income and expenses, month by month, with the year total.
See a Sample
The sample reports below use made up numbers for one sample condo, so you can see the format before you sign.
Annual Strategic Budgeting
Once a Year, We Plan It Together.
Review
We go over last year together: rent, expenses, repairs and vacancy.
Project
We prepare financial projections for the year ahead.
Risks and Opportunities
Rent increases, capital expenses, insurance, association dues or assessments, and upgrades that raise rent.
Owner Decides
You stay in control. After reviewing our annual market rent comps, upcoming lease expirations, insurance and property tax adjustments, association dues, and preventative maintenance recommendations, you choose how to handle each priority and our team carries it out.
Budget Snapshot
| Line | Next Year | Basis |
|---|---|---|
| Projected Rent | $4,800 / mo | Market Review |
| Insurance | $3,400 / yr | Carrier Quote |
| Association Dues | $1,150 / mo | Budget Letter |
| Planned Capital Expense | $1,800 | AC Age, Roof, Appliances |
| Upgrade That Raises Rent | $2,500 | Your Decision |
Sample Reports
What Your Numbers Look Like.
Two of the reports you can pull from your owner portal, shown here with made up numbers for one sample condo. Your own reports use your actual rent, bills and receipts.
T12 Statement Illustrative Example
| Line | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | 12 Months |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Money In | |||||||||||||
| Rent Collected | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $4,800 | $57,600 |
| Money Out | |||||||||||||
| Management Fee (8%) | $384 | $384 | $384 | $384 | $384 | $384 | $384 | $384 | $384 | $384 | $384 | $384 | $4,608 |
| Association Dues | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $1,150 | $13,800 |
| Insurance | 0 | 0 | 0 | 0 | 0 | $3,400 | 0 | 0 | 0 | 0 | 0 | 0 | $3,400 |
| Repairs | 0 | $220 | 0 | $145 | 0 | 0 | $380 | 0 | $220 | 0 | $95 | 0 | $1,060 |
| Net to Owner | $3,266 | $3,046 | $3,266 | $3,121 | $3,266 | ($134) | $2,886 | $3,266 | $3,046 | $3,266 | $3,171 | $3,266 | $34,732 |
Budget vs Actual Illustrative Example
The yearly budget we set with you, next to what actually happened, with commentary.
| Line | Budget | Actual | Difference | Commentary |
|---|---|---|---|---|
| Rent Collected | $57,600 | $57,600 | 0 | Rent came in as budgeted every month. |
| Association Dues | $13,800 | $13,800 | 0 | Matches the association budget letter. |
| Insurance | $3,200 | $3,400 | ($200) | The premium came in ($200) over budget. |
| Repairs | $1,800 | $1,060 | $740 | Fewer repairs than planned, $740 under budget. |
| Management Fee (8%) | $4,608 | $4,608 | 0 | On budget at 8% of rent collected. |
| Net to Owner | $34,192 | $34,732 | $540 | $740 saved on repairs, less the ($200) insurance increase. |
Sample numbers only, not a real property. The management fee is shown at 8% as an example; our published range is on the pricing page.
Where Your Money Is Held
- Separate Trust AccountsOwner funds and tenant security deposits are each held in their own separate trust account, never mixed with company money.
- Approval Above $500Repairs over $500 need your OK first, unless it is an emergency.
- Your Agreement GovernsReporting details can vary by property and plan, as your management agreement sets out.
RelatedOwner Reporting & AccountingRent Collection & Late PaymentsMaintenance & Vendor StandardsLicensing & Credentials
Who sets the annual budget?
We prepare it and review it with you. You stay in control and decide how to handle each priority, and our team carries it out.
What does the commentary column explain?
Every line where the actual number differs from the budget gets a short plain note, such as a higher insurance premium or fewer repairs than planned.
Where do I find these reports?
In your Rentvine owner portal, next to your monthly owner statements. See owner reporting and accounting for how statements and payouts work.
Do repairs need my approval?
Repairs over $500 need your OK first, unless it is an emergency.
Free 15 Minute Call
Talk With Joseph About Your Property
Whether your South Florida property is vacant, tenant occupied or with another manager right now, we will lay out a clear transition and pricing plan.
95% of all inquiries answered in 10 minutes or less.
Joseph HunikeRegional ManagerCall or Text (305) 403-9226